FILM LOCATION ESSENTIALS: LOCATION OWNER MANUAL
6th of April, 2025.
Silverstein Locations – where extraordinary spaces meet exceptional productions.
Whether you’re a location manager, location scout, brand or production company seeking your next unforgettable shoot location, or a property owner curious about offering your space for filming, this guide is your complete toolkit for success. At SL, we bridge the gap between cinematic vision and real-world location, offering stunning international and UK spaces ready to shine on screen.
Thinking of Registering Your Location for Filming? Here’s What You Need to Know
The journey from “property” to “production-ready film location” starts with understanding the essentials. Being prepared, responsive and informed can significantly boost your chances of being selected for a shoot and make the process seamless for everyone involved.
Victorian Family Home, a London film location.
The Filming Enquiry Process: First Impressions Matter
When productions are scouting for locations, first contact is usually an email or call from SL requesting basic details and availability. Responding promptly – ideally with a dedicated point of contact – sets a professional tone from the outset.
Top Tip: Productions often work 6–12 months ahead. Location managers may visit multiple times before finalising decisions. Flexibility and communication are key.
Understanding Production Types
Not all shoots are created equal. Here’s a breakdown of what you might expect:
Feature Films – Longer prep times, larger budgets, multiple location visits and more extensive use of the site.
TV Dramas – Tighter timelines (often 6–8 weeks pre-shoot), regional filming, intense schedules.
Commercials & Brand Shoots – Shorter lead times, but often high-intensity setups and quick turnarounds.
Each production type brings its own requirements – being clear about what your property can accommodate helps everyone plan better.
Want to Attract More Filming Enquiries?
If you’re listed with SL or thinking of joining, here’s how to increase your appeal:
Showcase Your Best Features
High ceilings? Period detailing? Incredible natural light? Use quality imagery and highlight unique selling points.
Let Your Space Tell the Story
Describe what makes your property perfect for filming. Is it versatile? Atmospheric? Great for period or modern shoots?
Be Flexible
Accommodate early mornings, overtime and small changes. Productions love low-maintenance locations.
Simplify Access
Do you have nearby parking, loading zones or step-free access? Mention it – this saves crews a lot of stress.
What Happens Next? The Location Scouting Process
Expect multiple visits:
Initial Recce – Location managers and designers assess the site.
Technical Recce – The full crew (director, DOP, producers) tour the space.
Feasibility Checks – Can lighting rigs be installed? Are there power sources? Is there space for vehicles?
Pro Tip: Attend these visits to answer questions and demonstrate your location’s best features.
Key Things Productions Look For
Secure parking for crew and equipment vehicles
Easy access for large kit and trucks
Flexible layout for multiple scene setups
Space for green rooms, costume changes, catering, etc.
Quiet surroundings or manageable sound conditions
Visual impact – unique architecture, landscapes or interiors
Confidentiality Is Crucial
Many productions are shrouded in secrecy. Respecting confidentiality (especially during early stages) is vital. Leak the wrong info and you might lose the project.
Always ask when it’s acceptable to promote the filming publicly — this is usually after release, but clarity upfront avoids issues later.
Hosting a Shoot: What to Expect
1. Pre-Production
You’ll work with SL to finalise dates, access requirements and any temporary adjustments to your space (like painting, dressing or minor installations).
2. Shoot Days
On the day, expect multiple departments onsite, including lighting, camera and art teams. Schedule flexibility is important — weather and script changes are common!
3. Strike
Post-filming, the crew will remove all equipment and restore your space to its original condition. You’ll do a final walkthrough and sign off once satisfied.
Meadowstream, a luxury filming location in Surrey.
Protecting Your Property: Insurance Essentials
While the production will carry Public Liability Insurance (often £5m–£20m), this doesn’t always cover everything.
Why You May Need Your Own Cover:
Gaps in production coverage
Simplified claims process through your own insurer
Peace of mind for structural or specialist equipment damage
Recommended Insurance:
Property Insurance (incl. filming clauses)
Public Liability (to complement the production’s cover)
Employers’ Liability (if hiring temporary help)
At Silverstein Locations we find a production’s Public Liability Insurance is usually enough, but it is worth considering the above coverage.
After the Shoot: The Wrap Checklist
Before signing off, walk the property and double-check:
No damage to interiors, furniture, or landscaping
No rubbish or equipment left behind
Utilities & electrics are in safe working order
All access points secured
Photos match pre-shoot condition
Bonus Tip: Conduct the final walkthrough with a production representative to resolve issues immediately.
Ready to Roll? Whether you're scouting for the perfect shoot-ready location or you have a property that deserves a spot on screen, Silverstein Locations is here to make it happen. Browse our curated portfolio of standout UK and international locations or reach out to discuss your brief — our team will connect you with the ideal space.
If you're a property owner, now's the time to unlock the potential of your space and join the SL network. Enquire today and be part of the story.
